Customize calendar cards & colors

Updated 2026-09-30 · 2 min read

Make the calendar easy to read at a glance. Display choices are saved to your own account, so each person on the team can set the calendar the way they like without changing it for anyone else.

Open the display settings#

On the Calendar↗, click the Display button (the sliders icon in the calendar toolbar). In the mobile app, open Calendar settings from the calendar screen.

What you can change#

• Card colour - colour cards by service Category (the default) or by Staff. Category colours come from your service categories, see Group and order services in categories.
• Card layout (reorder) - drag Time, Client name and Service name into the order you want them on each card.
• Several staff at once - how the Day and Week views show more than one person: Side by side, Combined or One at a time.
• Column width per person - Compact, Comfortable or Wide.
• Day width, Hour spacing and Text size - make the grid roomier or fit more on screen.

The mobile app also lets you pick the default view and the day your week starts on.

Read a card#

• Outlined check - the appointment is confirmed.
• Filled check - confirmed and the deposit is paid, see Deposit paid, balance due & paid in full.
• Package icon - the booking is covered by a package.
• Small icons flag a staff note, a client comment, a booking photo or a new client.
• Dashed outline - the booking is awaiting your confirmation. (Bookings still waiting for a deposit payment stay off the calendar until they are paid.)
• Grey and struck through - cancelled or a no-show.
• Grey hatching - blocked time.

Cards never show prices, so the calendar is safe to leave on a screen clients can see. Short appointments shrink their text to fit rather than hiding it.