Staff hours, alternating weeks & special hours
Each team member has their own working hours and days off. Online booking only offers times inside them, so this is the page that decides when clients can book. Open Availability in the sidebar.
Set weekly hours#
- At the top, pick the team member.
- For each day, switch it on or leave it Closed. Choose Add hours to add a time range; add a second range for a split shift (for example a morning and an afternoon with a break in between).
- Choose Save [name]'s hours. The time zone used is shown next to the button.
Team members who may edit only their own hours see just themselves here. Anyone else's schedule is read-only for them.
Days off and closures#
Under Time off & closures, choose Add day off to close a single date. Upcoming closures are listed there; remove one to reopen that day.
Change a single day#
The Calendar section shows the effective hours for each day of the month. Click a day to open it, then:
- switch it Open / Closed,
- change or Add a range of hours for that date only,
- or choose Reset to weekly to go back to the normal pattern.
Days with custom hours are marked with a dot.
Change a whole period at once#
Use Bulk apply for holidays, seasons or a new rota. Under What to do, choose Set weekly hours, Apply hours to a date range, Close a date range or Reopen a date range. Pick Which days, the From and Until dates (leave Until empty for the next 12 months) and the Hours, then choose Apply.
Alternating weeks#
For someone who is off some days every second week (for example every other Saturday), their weekly hours are their normal week and the other week is a short week.
- Choose the team member, then find Every other week under their weekly hours and choose Set up every other week.
- Under Days off in the short week, pick the days they are off.
- Under Which week is the short week?, choose This week or Next week.
- Check The next four weeks, which shows each week as a normal week or with the days off, then choose Save.
To change it, choose Change. To go back to the same hours every week, choose Change, then Stop every other week. Changes made on a specific date still take priority, and the month calendar shows the closed days.
Hours per location#
With several locations, a team member's hours here apply everywhere by default. Hours set for them at a specific location replace these at that location. Days off and special days from this page still apply. See Manage locations.
For short breaks on a given day, you can also block off time directly on the calendar.